The below information must be submitted with your grant request:

1. Provide a copy of where you obtained your demographic information documentation for your response area, including the date of the information.

2. Please include an estimate from a vendor for equipment and training (the Foundation does not support a particular system and encourages you to seek competitive bids). The award check will be made out to the vendor and not the department. Note: Grants will not exceed $12,000 per year. Grant requests exceeding $12,000, if approved, will be awarded at approximately $12,000 per year, and departments will be required to reapply each year.

3. Please explain what type of fundraising you have done/will do in the current year and what funds you have raised and what funds you expect to raise.

4. Please provide a copy of two most recent years detailed budget.

5. Include a copy of two most recent years detailed balance sheets and actuals (Actuals reflect how much revenue an account has actually generated or how much money an account has paid out in expenditures at a given point in time during a fiscal year). Include any Department Benevolent, Auxiliary, etc., organizations Financials

6. Please provide a signed copy of your 2021 or most recent Form 990, if applicable. (If you are a municipal department, please state N/A) 501(c)3 need to file with the IRS.

7. A copy of your organization’s “Exempt Form Income Tax” as filed with the IRS if applicable. (If you are a municipal department, please state N/A).

8. For the current year to date, please provide a listing of cash on hand, bonds, CDs, bank accounts, investments, and all monetary assets. If this is listed in your budget, please state so. Include any Benevolent, Auxiliary, Fraternal, etc. Organizations and their complete financials.

9. Volunteer and/or combination departments, please provide a copy of your minutes from your two most recent meetings including the Financial/Treasurer’s report.

10. Provide a listing of any federal, state, or private grants that you have received or will receive or have applied for this year with grant amount.

11. Include a signed notarized statement acknowledging all the items and attachments are truthful by the representative of the Grantee.